Maintenance meeting agenda

This policy template from RadHR provides a ready-to-use agenda for regular team maintenance meetings aimed at checking in on members' fulfilment, closeness, enjoyment, and capacity, and creating a safe space for raising difficulties, awkward conversations, and interpersonal tensions. The structure includes a "Honey check" (wellbeing spectrum lines), a "Swarm check" (a four-quadrant grid covering power, purpose, practice, and people), and a facilitated whole-group discussion with suggested next steps such as 1-1 chats or items carried to future meetings. A range of participatory tools — including talking sticks, paired listening, and anonymous sharing — are offered as options, and the agenda is explicit that its aim is not to resolve all tensions but to open dialogue. It is most suited to small, non-hierarchical or co-operative teams seeking to embed regular reflective practice into their ways of working.